Microsoft Word is an important part of many of our daily work lives, but that doesn’t mean we’re always using it for all it’s worth. Over time, Microsoft has added new features that make Word more robust, but you don’t always have insight into new features or even those useful hidden tools.


  • Track only your changes
  • Take greater advantage of the clipboard
  • Insert random text for placeholders
  • Save and reuse text, images, and more
  • Capture and insert screenshots

To improve your workflow when using Microsoft Word, here are five tricks that dramatically improved my own time with the application. Over the years, these have saved me time, reduced the risk of errors, and enhanced my efficiency at using Word.

Track only your changes

If you collaborate with others on your Word documents, then you may be familiar with Track Changes. This handy feature lets you see everyone’s additions or changes to the document easily.

With an update to Word in late 2021, Microsoft added the ability to track only your changes. For those times when you don’t need everyone to keep track of theirs and you just want to see your own, this is a great feature.

Step 1: Open your Word document and go to the Review tab.

Step 2: Click the Tracking drop-down arrow.

Step 3: Then, click the Track Changes arrow and select Just Mine.

You can then make your document edits, add comments, and accept changes you make yourself without your collaborators involved.

Take greater advantage of the clipboard

The Office Clipboard is a feature you can use in other Office applications like Excel and Outlook in addition to Word. With it, anything you copy remains on the clipboard until you copy something else.

What makes the clipboard such a useful tool is that you can reuse what’s in its history up to 24 items. This includes text as well as images. Plus, it works whether you use Edit > Copy, right-click and Copy, or the keyboard shortcut Ctrl + C.

To view the clipboard, go to the Home tab and click the Clipboard dialogue box launcher. This is the tiny arrow at the bottom-right corner of the Clipboard section of the ribbon.

You’ll see the Clipboard task pane open on the left side with a list of items you’ve copied. Select an item to paste it into your document. You can also click the arrow to the right of an item and select Paste or, to remove it, select Delete.

At the top of the task pane, you’ll see additional actions to Paste All or Clear All items, both of which are convenient.

This is a real time-saver if you use copy-and-paste actions often in your Word documents.

Insert random text for placeholders

If you’ve ever had to spend time creating a document without the text, you’ll appreciate this next trick for Microsoft Word. You can type a simple line and Word will insert random text for you. This is ideal for placeholders until you have the text you need.

There are two ways to add this text to your document.

Method 1: For random text, where P is the number of paragraphs and S is the number of sentences you want, type the following:


For example, =RAND(2,3) gives you two paragraphs with three sentences each.

Method 2: For lorem ipsum (common placeholder text), type the command below. Like RAND, use numbers for the amount of paragraphs (P) and sentences (S) you’d like to insert.


So, =LOREM(4,2) provides you with four paragraphs containing two sentences each.

Immediately upon typing the command, the text will pop into your document, ready for you to use as a placeholder in your Word template or document.

Save and reuse text, images, and more

Anytime you can reuse something when creating a document, like the clipboard above, it’s a welcome feature.

Microsoft Word offers Quick Parts and AutoText that work similarly, allowing you to save and reuse text, images, tables, signatures, and other items. If you find yourself typing or inserting the same thing over and over, then these tools are for you.

5 More Microsoft Word Tricks You Didn't know

Step 1: Select the text, image, or other element that you want to save.

Step 2: Go to the Insert tab and click the Quick Parts drop-down arrow.

  • To save it as a Quick Part, select Save Selection to Quick Part Gallery.
  • To save it as AutoText, move to AutoText and select Save Selection to AutoText Gallery.

Step 3: In the pop-up window that appears, you can give it a meaningful name, choose which Gallery to save it to, add a category, and fill in any other details as you like.

Step 4: Click OK to save your entry.

When you’re ready to use your saved selection, place your cursor in the document where you want it. Return to the Insert tab, click the Quick Parts drop-down arrow, and choose the item. It then pops into your document in the spot you specified with your cursor.

Le principali differenze tra parti rapide e autotext sono che AutoText fa parte della funzione delle parti rapide e ognuna ha la propria galleria per gli elementi salvati.

Qualunque tu debblli di usare, o forse entrambi, apprezzerai questo fantastico modo per risparmiare tempo e ridurre gli errori dalla retiping o dalla recitazione di retiping o dalla lettura dello stesso contenuto.

Cattura e inserisci screenshot

Un altro trucco di produttività per la parola degna di nota è lo strumento dello screenshot. Con esso, puoi inserire rapidamente e quasi senza sforzo uno screenshot nel documento. Puoi scegliere tra un’altra finestra aperta sul desktop o inserire uno screenshot di qualcosa che cattura manualmente.

Per utilizzare lo strumento, vai alla scheda insert e fare clic sulla freccia a discesa screenshot.

Nella parte superiore della scatola, vedrai le altre finestre aperte. Seleziona uno per visualizzarlo nel tuo documento e quindi formattarlo o modificarlo come qualsiasi altra immagine in Word.

In alternativa, è possibile catturare una porzione specifica dello schermo o di un’altra finestra. Seleziona Screen Clipping. Vedrai il tuo cursore a cambiare a CrossHairs. Trascina per acquisire la porzione che desideri e rilascia quando finisci. Il ritaglio verrà automaticamente visualizzato nel documento come immagine statica.

Quando hai bisogno di screenshot dal computer, è possibile eliminare la necessità di aprire uno strumento di screenshot, acquisire ciò che è necessario, dimensione e salvarlo, quindi tornare al documento per inserirlo. Basta usare lo strumento Screenshot integrato di Word.